The Manager, Business Operations manages budgetary, financial and human resource operations for the Central Business Office of the Division/College.

• Manages budgetary, financial, and human resources operations for the Central Business Office of the Division/College. This includes, but is not limited to, contract administration, personnel, procurement, travel, accounts payable, accounts receivable, and general accounting-related functions
• Participates in the preparation of the annual budget; monitoring and advising unit heads on departmental budgets; preparing budgetary and personnel reports, analyses, and projections
• Processes financial and personnel documents; has signature authority up to the designed limit on financial and personnel documents
• Ensures that all accounting, cash handling, and inventory control systems meet acceptable standards
• Works with the Division/College Business Administrator in documenting, implementing, and assessing adherence to policies and procedures of the Division/College and University
• Generates specialized reports
• Manages the work assignments, schedules, and priorities of staff and provides guidance and training as needed
• Serves as liaison with university administrative and financial offices in policy and procedure matters and problem-solving

• Performs tasks related to specific department/college
• Performs other duties as assigned

Direct Reports:

• Supervises full-time and/or part-time employees

Delegation of Work:

• Supervises full-time and/or part-time employees

Supervision Given:

• Makes final decision on evaluating employee performance; hiring new employees; disciplinary actions
• Makes final decision on scheduling employee work hours
• Makes final decision on coaching and counseling; training
• Provides recommendations on handling employee grievances and complaints
• Makes final decision on granting time off

Required Education:

• Bachelor's degree

Required Experience:

• Minimum of four (4) years of related job experience

License/Certification:

• None required

• Experience in higher education
• Experience with grant administration
• Knowledge of PeopleSoft Finance or similar enterprise system
• Knowledge of PeopleSoft HR or similar enterprise system software
• Knowledge of Microsoft Excel
• Supervisory experience

Knowledge:

• Knowledge of all relevant university policies and procedures, and of the related trends, issues, and accepted practices
• Knowledge of basic accounting and budget management practices
• Knowledge of the principles of purchasing in a higher education environment

Skills:

• Good technical skills, including proficiency in MS Office and PeopleSoft; strong analytical and problem solving skills
• Excellent interpersonal and communication skills
• Good organizational and time management skills

Abilities:

• Ability to manage staff
• Ability to multitask
• Ability to be flexible
• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements
• Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
• Must have precise hand-eye coordination and the ability to identify and distinguish colors
• Must have the ability to move items of up to 30 lbs

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

 

The policy of the University of Houston-System and its universities is to ensure equal opportunity in all its educational programs and activities, and all terms and conditions of employment without regard to age, race, color, disability, religion, national origin, ethnicity, military status, genetic information, sex (including gender and pregnancy), sexual orientation, gender identity or status, or gender expression, except where such a distinction is required by law.