Department: University Libraries

Salary: 38100-42850

Description:

Coordinates the financial operations of a large or complex unit. May oversee the activities of clerical financial support personnel.

1. Reconciles the unit's financial accounts and monitors revenue and expenditure budgets.
2. Compiles recurring and ad hoc financial reports for management and faculty; advises management and faculty on status of accounts.
3. May serve as liaison to Office of Grants and Contracts regarding financial issues.
4. Oversees the cash handling function for the unit, including, but not limited to petty cash, gift transmittals and travel reimbursements.
5. Oversees the preparation of financial documents, reviews financial documents for accuracy and availability of funds.
6. Researches and corrects reconciliation discrepancies with reallocations and journal vouchers.
7. Participates in the annual budget development process.
8. Performs other job-related duties as required.

MQ: Education: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Experience: Requires a minimum of three (3) years of directly job-related experience.

Department is will to accept education in lieu of experience.

Additional Posting Information:

INFORMATION SPECIFIC TO THIS POSITION

As part of the UH Libraries Finance team, the successful candidate will contribute to the creation and implementation of workflows that prioritize efficiency, responsiveness, thorough documentation, and effective communication. We welcome candidates who are eager to engage in teamwork and change management.

Specific Duties Include:
- Managing procurement card expenses for all cardholders, including monitoring transactions in Citi GCMS, submitting final expense reports in PeopleSoft Finance, and creating monthly budget reports
- Procuring library and office supplies, technology, and equipment for UH Libraries and helping manage the procurement budget
- Preparing vouchers to pay for invoices and creating requisitions for equipment and maintenance contracts
- Serving as the primary liaison to UH Purchasing and Accounts Payable departments
- Overseeing cash handling and coordinating cash and check deposits
- Correcting reconciliation discrepancies with reallocations and journal vouchers
- Compiling recurring and ad hoc financial reports
- Processing reimbursement to employees and non-employees, including relocation expenses
- Serving as the Libraries travel coordinator and T-Card manager, including monitoring university travel and reimbursement policies, advising librarians on travel procedures, and managing payments and reimbursements
- Creating and submitting invoices, and monitoring payment status
- Registering vendors and new employees (as part of the onboarding process) in PaymentWorks
- Serving as the departmental Flexval administrator to provide parking validations for Libraries official visitors and donors

Preferred Qualifications Specific to This Position:
- 1+ years of directly job-related experience
- Experience with finance and administration processes, specifically procurement and purchasing
- Exceptional organizational skills with the ability to manage multiple competing priorities