The Coordinator, Purchasing I, coordinates purchases for the university, providing advice and guidance to all necessary departments and ensuring that all relevant policies, procedures, statutes, and laws are adhered to.

• Reviews requisitions and purchase orders for accuracy and completeness and processes change orders
• Solicits informal bids, analyzes and tabulates bids and awards best value, and assists with soliciting formal bids, analyzing and tabulating bids, and awarding best value
• Addresses purchase order discrepancies/disputes, checks the status of orders, resolves order problems, reviews/processes receiving reports, and expedites receiving reports
• Supports departments with finding HUB vendors and assists with coordinating HUB events. Assists vendors with inquiries and questions
• Conduct procurement card reviews and audits, ensuring that proper documentation is included and that all protocols, policies, and statutes have been followed. Takes notes on non-compliant purchases.
• Assists with compiling and reviewing reports, including, but not limited to, HUB reports, LBB reports, CIP/CIR, and contract reports. Interprets, reviews, and updates departmental policies and procedures to ensure compliance

• Performs all other duties as assigned

Direct Reports:

• None

Delegation of Work:

• N/A

Supervision Given:

• N/A

Knowledge:

• Knowledge of trends, issues, and accepted practices relevant to the position.

Skills:

• Candidates must have strong analytical and critical thinking skills, as well as excellent interpersonal and communication skills

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements
• The individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks

Qualifications

Preferred Qualifications