The Assistant Business Administrator, Provost Business Operations, provides support with the day-to-day operations, including financial, personnel, and administrative functions.

 Duties:

• Provides financial accountability by performing and monitoring monthly verifications of cost centers to ensure compliance with federal, state, and university guidelines
• Administers personnel and payroll activities, including reconciliation of payroll reports and processes all HR-related documents
• Reviews and assists with travel, vouchers, expense reports and reconciles university business credit card statements
• Assists with budget planning, projections, and analysis; supervises annual budget preparations for the units
•  Interprets university policies and procedures and trains staff as appropriate
• Serves as university liaison with vendors and contractors
• Supervises support staff and student workers as assigned to the Office of the Provost units
• Develops and maintains the informational database for the division.
• Establishes the work assignments of staff and provides guidance and training as needed
• Serves on a variety of committees within the division as well as university-wide
• Leads special projects under the direction and guidance of Financial Affairs leadership. Assists with process improvement projects. 

Marginal Duties:

• Manages the personnel and workflow of the Division in the absence of Financial Affairs leadership
• Performs all other duties as assigned 

Supervisory Responsibilities:

Direct Reports:

• Full-time Employees

Delegation of Work:

• Regularly assigns work to subordinate(s) 

Supervision Given:

• Makes final decision on evaluating employee performance; hiring new employees; disciplinary actions; makes final decision on scheduling employee work hours; makes final decision on coaching and counseling; training; provides recommendations on handling employee grievances and complaints; and makes final decision on granting time off 

Knowledge, Skills, and Abilities:

Knowledge:

• Knowledge of fiscal operations Knowledge of trends, issues, and accepted practices relevant to the position

Skills:

• Candidates must have strong analytical and problem-solving skills, as well as excellent interpersonal and communication skills

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment 6 to 8 hours 

Physical Demands:

• Work is normally performed in a typical interior work environment that does not subject the employee to any unpleasant elements
• The position is physically comfortable; the individual has discretion about walking, standing, etc. Occasional lifting, pushing, climbing, and pulling may be required. Work environment involves minimal exposure to physical risks    

Qualifications

Required Education:

• Bachelor's degree 

Required Experience:

• Minimum of three (3) years of job-related experience 

License/Certification:

• None Required