The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit.

• Provides general assistance and information to students, faculty, and staff as required
• Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards
• Maintains records relating to administrative, financial, and human resources matters
• Prepares expenditure and personnel documents; assists with budget reconciliations
• Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments
• Prepares and distributes communications and correspondence on behalf of others
• Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures
• Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
• Assists with coordinating events; attends and assists at events as required
• Maintains departmental inventory

• Performs all other duties as assigned
• Performs tasks related to specific department/college

Direct Reports:

• May supervise Student Employees

Delegation of Work:

• May assign work to subordinate(s)

Supervision Given:

• May supervise the work of student workers

Knowledge:

• Knowledge of general office and administration tasks and equipment
• Knowledge of relevant university policies and procedures

Skills:

• Good technical skills, including strong proficiency in MS Office and PeopleSoft
• Strong analytical and problem solving skills
• Excellent interpersonal, communication, and customer service skills
• Good attention to detail
• Strong organizational skills

Abilities:

• Ability to work in a timely manner
• Ability to multitask
• Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
• Must have precise hand-eye coordination and the ability to identify and distinguish colors
• Must have the ability to move items of up to 40lbs

Qualifications

Preferred Qualifications