Department:  Salary: Commensurate with education and experience

Description:

The Administrative Assistant II is responsible for providing complex administrative and secretarial support to an area, staff, and/or faculty. Work involves maintaining and disseminating confidential information, routine business operations, coordinating activities, and assisting with customer oriented services. Works under minimal supervision.

Duties: 

• Responsible for daily office duties such as answering phones, taking messages, greeting customers, data entry, filing, faxing, copying, ordering and maintaining inventory of office supplies and general daily office duties.
• Assists with the scheduling of rooms for meetings, events, parking, and catering.
• May handle mail processing and distribution.
• Submits voucher requests for reimbursements for travel, meals, and other purchases. May have cash handling responsibilities and process deposits.
• Assists with the coordination of special events, meetings, and/or projects.
• Interacts with students, clients, faculty, staff, and administration.
• Prepares documents such as reports, correspondence, and proposals.
• Assists with database maintenance.
• May maintain supply inventory.
• Assists with and may be responsible for the review of P-Card purchases and reconciliation of expense reports.
• May assist with the maintenance of assigned budget and performs related duties as assigned.

Required Duties:

1. High School diploma or GED.
2. Minimum three years of office or administrative support experience.
3. Must be a current employee of the University of Houston-Clear Lake.

Knowledge, Skills and Abilities:

• Good oral and written communication skills as well as strong interpersonal communication skills.
• Knowledge of Microsoft Suite (Word, Excel, etc.).
• Knowledge of spreadsheets, databases, and presentation software.
• Ability to complete assignments on time and handle interruptions.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are an Equal Opportunity Institution.