Description:

Coordinates the financial operations of a unit in a college or division. May oversee the activities of clerical financial support personnel.

1. Maintains and reconciles financial accounts and monitors revenues and expenditures for the unit.
2. Coordinates the cash handling function for the unit, including, but not limited to petty cash, gift transmittals and travel reimbursements.
3. Compiles recurring and ad hoc financial reports for management and faculty, assists with budget cycles and advises on accounts status.
4. Updates and maintains an internal accounting system which provides the database for posting and reconciliation capabilities to the Financial Reporting System (FRS).
5. Oversees and schedules duties for staff and/or student workers in the preparation of vouchers, requisitions, SCRs, and travel documents; oversees the filing of financial documents and data entry of related financial information.
6. Trains staff in the preparation of financial documents in compliance with university and college/division policies and procedures.
7. May coordinate and maintain the payroll function for the unit; may coordinate property inventory and serve as property custodian for the unit.
8. Researches and corrects reconciliation discrepancies with reallocations and journal vouchers.
9. May serve as liaison to Office of Grants and Contracts regarding financial issues.
10. Participates in the annual budget development process.
11. Performs other job-related duties as required.

MQ: Education: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Experience: Requires a minimum of five (5) years of directly job-related experience.

Additional Job Posting Information:
- Department is willing to accept education in lieu of experience.

Job Description for Financial Coordinator II  (COM)

The Financial Coordinator for the College of Medicine is responsible for managing and processing a variety of financial tasks for a large and complex unit, encompassing multiple departments. Key responsibilities include procurement, travel coordination, cash and check handling, and general ledger journal entries. The role ensures accurate financial record-keeping, compliance with university policies, and efficient financial operations across the Units.

Procurement and Vendor Management:

• Serve as the procurement coordinator and P-card holder for the department. Manage procurement card expenses, submitting final expense reports in PeopleSoft Finance.
• Procure office, teaching and administrative supplies, and equipment for departments.
• Register vendors and new employees in PaymentWorks as part of the onboarding process.
• Prepare vouchers to reimburse UH employees for university expenses, create requisitions for equipment and maintenance contracts, goods and service contracts, pay for invoices, and monitor payment status.
• Serve as the liaison to UH Purchasing and Accounts Payable departments.     

Travel Coordinator:

• Serve as the travel coordinator and T-Card custodian, including monitoring university travel and reimbursement policies, advising on travel procedures, and managing payments and reimbursements.
• Process reimbursements to employees and non-employees, including relocation expenses.

Cash/Check/Credit Card Payments Handling:

• Perform cash handling and coordinate cash and check deposits.
• Create and submit invoices.
• Prepare journals for ACH and credit card payments

Financial Reporting and Accounting Error Corrections:

• Document filing of financial transaction documents and data entry of related financial information.
• Collaborate with the Financial Analyst to resolve reconciliation discrepancies related to expense allocations and account codes, ensuring accurate correction journals and vouchers
• Prepare ad hoc expenditure reports as requested
• Participate in the annual budget development process

Knowledge, Skills, and Abilities:

• Excellent communication skills
• Ability to work well in cross-functional teams
• Adaptability to accommodate changing workflows and technology
• Effective, independent problem-solving skills 

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.