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F/CM Office Administrator

  • 496871
  • Full-Time
  • Facilities Planning & Cnstr
Department: Facilities Planning & Cnstr Salary: Commensurate with Experience/Education

Description:

Manages the development and coordination of office services and activities, including the day-to-day oversight of budgetary, financial, personnel and administrative functions for a department, ensuring optimal effectiveness of administrative support with Facilities/Construction Management (F/CM).

1. Oversees the hiring management process for an F/CM team to include but not limited to; compiling necessary paperwork, schedule interviews, prepare interview packets and establish the interview hiring committee.

2. Oversees onboarding including office and computer set up and access, department orientation, training and other needs.

3. Manages and maintains the daily calendar for a Senior Leader of an F/CM team, including appointments meetings and activities with F/CM team members, internal faculty and staff as well as external vendors and contractors.

4. Facilitates the planning of F/CM unit activities, and staff training and development opportunities.

5. Handles reconciliation of budgets and financial accounts, reviews for any discrepancies, processes payments of invoices, travel expenses and all payments related to various meetings.

6. Conducts property and space inventory for the office on an as needed basis.

7. Collects and prepares information for use in discussions and meetings with executive leadership and outside individuals; composes and finalizes complex correspondence, reports and other-format documents.

8. Performs other job-related duties as required.

Department is willing to accept experience in lieu of education.

MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Experience: Requires a minimum of three (3) years of directly job-related experience. Certification/Licensing: None.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

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