The Assistant Business Administrator assists the Department Business Administrator with the unit's budgetary, financial, and human resource operations.

• Processes a variety of financial and budgetary documents including, but not limited to, vouchers, travel requests, purchases requisitions, and expense reports
• Administers personnel and payroll activities, including reconciling payroll reports and processing of eForms (Personnel Action Requests, Position Requests, etc.)
• Researches and corrects reconciliation discrepancies with reallocations and journal vouchers.
• Assists with and may complete cost center verifications
• Prepares reports for management use
• Participates in the annual budget development process
• Assists with providing guidance to staff and faculty on business operations' related policies and procedures
• Serves as the point of contact in the absence of the Department Business Administrator

• Performs all other duties as assigned

Direct Reports:

• May supervise Full Time, Part Time, and/or Student Employees

Delegation of Work:

• May regularly assign work to subordinate(s)

Supervision Given:

• May have primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.

Required Education:

• 30 hours of College
• Three (3) years of related work experience may be substituted for education

Required Experience:

• Minimum of Two (2) years of related work experience

License/Certification:

• None required

• Knowledge of PeopleSoft Finance or similar enterprise system
• Knowledge of PeopleSoft HR or similar enterprise system software
• Knowledge of Microsoft Excel
• Knowledge of Zoom & Microsoft Teams

Knowledge:

• Knowledge of a variety of accounting practices and financial tasks, and the related trends, issues, and accepted practices

Skills:

• Good technical skills, including proficiency in MS Office and PeopleSoft
• Strong analytical and problem solving skills
• Excellent interpersonal and communication skills
• Good organizational and time management skills

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements;
• Individuals have discretion about walking, standing, etc., and minimal exposure to physical risks.